Deliverables

This document provides guidance on the role and responsibilities of HIPs to facilitate the process of the proposed adaptive reuse blueprints for culturally, socially and economically inclusive societies in selected cities across Europe as well as to identify the stages of their meeting exchanges. It draws on ICLEI’s extensive experience in moderating collaboration between researchers and policy-makers as part of European projects and seeks to support universities and cities in the assessment of Heritage Commons in pilot cities. This facilitation will allow addressing the participatory mapping and assessment of cultural heritage resources in pilot cities, the selection of specific heritage properties / sites for circular models implementation as well as the choice of financing, business and governance models for adaptive reuse.

The Communication, Dissemination and Exploitation Plan (“C&D&E Plan”) is a document that summarizes the strategy and concrete actions related to the communication, dissemination and exploitation of CLIC project results.

This Plan follows the evolution of the project from the start until the submission of the final project report. In practice, the Plan is updated during the implementation of the project and CLIC beneficiaries are required to report periodically to the European Commission the concrete communication, dissemination and exploitation activities carried out. These activities should be consistent with the Communication, Dissemination and Exploitation Plan and proportionate to the impact expected from the project. The plan will be updated periodically and at the end of the project, the final report should include the final version of the Communication, Dissemination and Exploitation Plan that will allow the European Commission to assess the impact of the program.

The Communication, Dissemination and Exploitation Plan enables:

  • project beneficiaries to agree on the definition and purposes of CLIC communication, dissemination and exploitation activities and how to achieve them;
  • to present processes to identify, validate, perform, report and file communication, dissemination and exploitation activities and documents, according to clear and appropriate rules and methods;
  • to detail explicitly and formally the communication, dissemination and exploitation management aspects by detailing roles, responsibilities, means, agreed rules, processes and methods to be applied or used for efficiently managing these activities;
  • to provide a consolidated schedule of planned communication, dissemination and exploitation activities;
  • to describe the various types of communication, dissemination and exploitation (potential audience, channels and material) to enable proper monitoring;

CLIC beneficiaries shall comply with the requirements of the Communication, Dissemination and Exploitation Plan.

As outlined in different Horizon 2020 documents (Rules for Participants, RIA & IA Proposal Template, Grant Agreement), carrying out and implementing appropriate, synergic and integrated communication and dissemination activities is essential for the successful management of a project.

Art. 38 of Grant Agreement emphasizes the importance of promoting the action and its results, by providing targeted information to multiple audiences (including the media and the public) in a strategic and effective manner, possibly engaging in a two-way exchange. Going beyond the project community is crucial to enable the society to realize the concrete value, impact and benefits of the project and of EU-funded R&I activities, thus showing how they can contribute to solving fundamental societal challenges and how they can positively affect the everyday life of people, in terms of better quality of life, job employment and so on.

The CLIC Consortium intends to share the project and its results not only with the audience that may effectively use them, i.e. scientific community, stakeholders, professional organizations, policymakers (Art. 29 of Grant Agreement), but also with a broader audience, not necessarily specialized. This implies the definition of clear communication objectives, the identification of targeted measures and messages to promote the project as well as the choice of adequate tools and channels.

With this objective in mind, the project website has been conceived as the core component of the Communication, Dissemination and Exploitation Plan, developed in D6.1, showcasing the project and presenting up-to-date information to the wide and different audiences.

Download CLIC D6.2 Project website

The Deliverable 6.3, Project leaflet, falls within the project work package focused on Dissemination, exploitation and communication (WP6) and, precisely, within the Task 6.3 Implementation of communication and dissemination activities envisaged (M1-M36).

Download CLIC D6.3 Project leaflet

The Deliverable 6.4, Project brochure, falls within the project work package focused on Dissemination, exploitation and communication (WP6) and, precisely, within the Task 6.3 Implementation of communication and dissemination activities envisaged (M1-M36).

Download CLIC D6.4 Project brochure

The Deliverable D6.5, Project Newsletter #1, falls within the project work package focused on Dissemination, exploitation and communication (WP6) and, precisely, within the Task 6.3 Implementation of communication and dissemination activities envisaged (M1-M36). 

As required by Article 38.1 of Grant Agreement, beneficiaries must promote the action and its results by providing targeted information to multiple audiences (including the media and the public) in a strategic and effective manner. Going beyond the project’s own community is of foremost importance for reaching out to society, thus showing the key role played by EU-funded R&I actions, projects and initiatives in contributing to solving fundamental societal challenges, with a significant impact on citizens’ everyday life, in terms of wellbeing, new jobs creation, social inclusion and so on. 

As specified in the Deliverable D6.1, Communication, Dissemination and Exploitation Plan the Project Newsletter has been conceived to: 

  • raise awareness about the project; 
  • inform target groups about both scientific and substantive progress of the project; 
  • invite target groups and interested public to all project events; 
  • facilitate all partners of the project to foster new partnerships at EU level. 

Download CLIC D6.5 Project newsletter #1 IRISS

As required by Art. 29 of Grant Agreement and indicated in our “C&D&E Plan” (D 6.1 see Section 5 “Obligations of CLIC beneficiaries”), each beneficiary must — as soon as possible — ‘disseminate’ its results by disclosing them to the public by appropriate means (other than those resulting from protecting or exploiting the results), including in scientific publications (in any medium). 

The Deliverable provides metadata and abstracts of the first series of scientific publications produced by the CLIC Consortium during the first year of project activities. In particular, the deliverable includes both scientific products that have already been published in journals, monographs or conference proceedings as well as scientific products that, despite having passed all stages of review and being approved, are still unpublished. Therefore, for the latter it has not been possible to provide all data (i.e. range of pages and weblink). 

Download CLIC D6.6 First Series Scientific Publications

The Deliverable provides collections of material and video related to the events such as Conferences, Laboratories, Workshops, Symposia etc held during the first year of activities for dissemination purposes thanks to which information and data about CLIC project activities were illustrated.

Download CLIC D6.8 Conference set of documents/video #1

The Management handbook is the operational plan containing the description of the project management procedures, structure and roles and responsibilities of the parties involved, inclusive of monitoring and evaluation plan and risk management plan.

The mission of open access is to remove all economic, legal and technical barriers that prevent access to scientific information and contribute to the progress and free movement of ideas. The foundations for the technological development underlying the spread of motion are laid down by the Open Archives Initiative (OAI), which was established in 1999 with the aim of promoting standards, software, and common protocols to ensure the interoperability of e-prints repositories for free dissemination of the scientific knowledge through the use of open source technological tools.

Open access’ has been adopted as a core strategy by the European Commission in order to improve knowledge circulation and thus innovation. It is illustrated in particular by the general principle for open access to scientific publications in Horizon 2020 and the pilot for research data.

The aim of the Data Management Plan (DMP) is to provide the plan for managing the data generated and collected during the project. The DMP describes the data management life cycle for all datasets to be collected, processed and/or generated by a research project.

It covers: a) the handling of research data during and after the project, b) what data will be collected, processed or generated, c) what methodology and standards will be applied, d) whether data will be shared/made open and how and e) how data will be curated and preserved.

The deliverable will be updated during the project lifetime.

The European Commission has identified different ethics issues that may arise during this research work, and has identified specific requirements that projects shall satisfy for each of these issues. The present deliverable offers detailed information on the informed consent procedures that will be implemented in regard to the collection, storage and protection of personal data of all persons (i.e. city representative, academic, representative of civil society, representative of private stakeholder) involved in the project.

The European Commission has identified different ethics issues that may arise during this research work, and has identified specific requirements that projects shall satisfy for each of these issues. The present deliverable focuses in particular the ethic issues concerning any research involving collecting or processing personal data, regardless of the methods used. Requirement no. 5 is specifically dedicated to pieces of research involving processing of personal data  imported to/exported from EU, i.e. any information which relate to an identified or identifiable natural person, such as name, address, email etc . The deliverable illustrates how CLIC  intends to address ethical implications in this specific context.